Maintaining compliance and managing leave data can be challenging when you are managing it manually or using Excel. It can be quite unmanageable and time-consuming for managers to manage employee records, process each employee’s leave information and ensure compliance with the company’s leave policy. HR software can dramatically simplify leave management and add value by streamlining the organization’s leave data.
These are some of the major challenges an automated leave management system can solve.
With an online leave management system, you can access accurate, real-time information on employees and the number of holidays taken by them, outstanding leave days instantly. This makes the process a one-step process, instead of manually looking through pages to get the required information. It provides accurate information about vacation balances, holiday trends, etc., which also allows you to forecast the resources available at any time.
Information About Leave Policy
The system can easily carry the leave policy with regard to the maximum/minimum number of leaves allowed, the management vacation schedule by location, the number of days required before applying for the leave etc. Employees may, at any time, refer to the leave policy before requesting vacation days. A leave management system uses inherent rules that do not allow employees or managers to ignore rules when requesting or approving leave.
Information About Employee’s Leave History
Allows the manager and human resources department to see the leave history of the applicant Instantly. For managers, it is very important to know the availability of team members to meet project deadlines. With online management system, an employee’s leave data is easily accessible to help them approve or reject a leave application without having to waste time.
Faithful To Law
Each country has labor laws that regulate employee vacations. And it is essential that the employer follows the law of the country that establishes the rights of employees related to their leave. Failure to comply with complex legal requirements can lead to corporate liability. This can easily be avoided through the application of an online leave management system that complies with local laws as applicable.
Approve Or Deny A Request With A Single Click
After receiving a request, a system automatically sends an email to the employee’s manager with a summary of the application and a link to approve or reject the application. This process is automated through the leave management system to improve productivity.
Can Saves Time
The leave management system can eliminate a huge burden on human resources, where they spend a lot of time on handling inquiries on leave balances for employees.
Leave management systems to follow a company’s leave policy as well as local labor laws. Some companies may have the policy to enforce unpaid leave if the employee is absent from work without the permission of the manager. Employees and managers can use the system. As a result, you can also expect better care for employees, as employees are well aware of the importance of the company’s leave policy.